Firstly, this letter is not complete for the actual one is 3 pages long.
18 November 2008
All Subsidiary Proprietors/First Mortgagees
Management Corporation Strata Title Plan No. 444
Rose Park
Dear Sir and Madam
ROSE PARK-SUMMARY OF RESOLUTIONS PASSED AT THE 29TH ANNUAL GENERAL MEETING
We wish to inform you that the following resolutions have been adopted at the 29th Annual General Meeting held on 1 November 2008 :-
1. Management Fund
It was resolved and approved that the maintenance fund contribution payable by each subsidiary proprietor with effect from 1 January 2009 is maintained at S$950.00 per share value per quarter and it is paid quarterly in advance on the first days of January 2009, April 2009, July 2009 and October 2009.
2. Sinking funds
It was resolved and approved that the sinking fund contribution payable by each subsidiary proprietor with effect from 1 January 2009 is maintained at S$950.00 per share value per quarter and it is paid quarterly in advance on the first days of January 2009, April 2009, July 2009 and October 2009.
3. Interest for Late Payment and the Recovery of legal Fees
It was also resolved and approved that an interest rate of 10% per annum calculated on a daily basis be levied if payment for the Management Fund contributions, Sinking Funds contributions and, any other amounts owning to the Management Corporation are received after 30 days from the due date.
It was resolved and approved that all costs, including legal fees on an indemnity basis, disbursements and incidental costs incurred by the Management Corporation in the recovery of arrears of Management Funds contribution, Sinking Funds contributions, Special Levy contributions and in compelling the subsidiary proprietor(s) to comply with the requirements of the Building Maintenance & Strata Management Act, Supplementary By-Laws and Houses Rules shall be recoverable from them.
Should you require further clarification, please do not hesitate to contact the Management Office at Tel: 6488 0000
Thank you
Yours faithfully,
WEWE MANAGEMENT PTE LTD
Managing Agent
Nosy Longwinded
Nosy Longwinded
Condominium Manager
For and on behalf of
THE MCST PLAN NO. 444
This business correspondence is addressed to residents of Rose Park (with details changed) about the decisions made by the Management Council during the general meeting that was held recently.
Overall, it is recognised that the Management is trying to make it as clear as possible for the residents by dividing the decisions into distinct sub-categories. However, the contents mentioned in some of the sub-categories are similar. Hence, it would be advisable to merge similar decisions such as the Management and Sinking Funds together to be more concise.
The phrasing can also be improved to convey the right information using the minimum amount of words. Moreover, an appropriate length for a sentence is encouraged such that clarity can be improved. For instance, the first two sub-categories could be more clearly expressed as, “It was resolved and approved that the Maintenance and Sinking fund contribution payable by each subsidiary proprietor is maintained at S$ 950.00 per share value per quarter. Kindly make payment on the first days of January, April, July and October of this year.”
In the 2nd paragraph under the last section, many terms are written together and it can be confusing to residents. However, such legal terms are necessary for residents to know what regulations and rules are the basis for indemnity. One way to improve this lengthy sentence is to present it in point form such that it is easier to read.
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Dear Gillian,
ReplyDeleteI generally hesitate to make comments on a post that none of your classmates has commented on. Still, I've done that on Tammy and Hong Ting's post, so here goes:
You present a good example of a fairly typical style of business correspondence, one with lots of "legalese." As you say, the first two sections seem to have lots of overlap. I don't really no what the difference is between the two types of funds. (If there is a difference?)
In any case, you do a good analyzing this. Thank you for your hard work!
Dear Gillian,
ReplyDeleteThanks for the well wishes! That is some lengthy post!
For the record, the letter appears to be already in point form. The author of the letter should consider that not all condominium residents have the time or the ability to comprehend a lengthy letter as such.
It would be easier for the average resident to read if it was more concise about the points it wanted to make.
Unnecessary information could also be truncated.
Perhaps Brad needs to take a break too. It must have been hard to read and comment on each and every blog! (Psst. Brad. There are errors in your post.)
Thank you Brad, for the hard work put in, and for the magnanimity to tolerate our shortcomings (being MIA), and for giving sound advice to our blogs.
To Brad
ReplyDeleteI think the two funds are different since they place it in different paragraphs. However, I have no idea what the two funds are for.
It is also obvious why there are no comment for my post when you comment. It is so boring and other classmates' blog posts are much are interesting.
To Chong Yew
I tried to shorten the entry already but it still turned out to be SO LONG. I think it may be the length of this blog caused Brad to make a 'once in a blue moon' mistake.
Copy & Paste Syndrome: A modern day syndrome that businesses often suffer from while preparing documents - copy and pasting prior pieces of work and using them without going through the document again.
ReplyDeleteI believe that this document might be suffering from this, and instead of realising the need to further explain, the paragraphs on the 2 funds are simply repeated.
Gives us food for thought in preparing our own documents in the future in whatever we work on.